Configuring warehouse space | Harvey Hanna

How to Compute the Square Footage for Your Combined Office and Warehouse Space

August 20, 2014

How Much Space is Enough Space?

­If you are currently looking for warehouse space and know what features you’ll need in that space, then the next step is figuring out how much square footage you’ll need.

Sometimes, a business needs a combination of office and warehouse space, so figuring out the office needs is a good beginning. With more traditional office scenarios where you’re providing actual work stations, you can estimate 175-250 square feet per employee. However, if you’ll need a couple of larger executive offices then you need to estimate more square footage for additional space. Somewhere in the range of 150-400 square feet. While secretarial or administrative space will range from 60-110 square feet.

Don’t forget to compute conference rooms, allowing for 25-30 square feet per person for a traditional conference room arrangement or 15 square feet per person for a classroom type setup.

If you require a reception area, plan on about 300 square feet for groups of 6-9 people arriving and waiting in your reception area at a time or around 200 square feet for smaller groups of 3-5.

Other space requirements to consider should be filing areas, break rooms, mail rooms, and general storage needs.

Figure in non-assigned workstations for those workers that spend little time at the facility. You can save tremendously on your square footage by using this type of system.

Finally, figure out the amount of square footage you’ll need for your actual inventory and remember that cubic storage greatly increases when using a warehouse with higher ceilings and there is a clear benefit to investing in taller racking systems and logistical equipment.

Here is a great tool for computing warehouse space and some other factors to consider when designing and configuring your warehouse racking system.

And here is a Racking Comparison Chart:

Cubic storage increase provided by 36′ clear building:

  • 36′
  • 32′ – 11%
  • 30′ – 18.5%
  • 28′ – 27%
  • 26′ – 37%
  • 24′ – 49%

Having the ability to properly calculate and report the actual warehouse storage costs is a key to financial planning, as well as logistics and inventory planning. Many factors should be considered when calculating these expenses. While capturing this data can be challenging, it is critical for a company to compute its true costs and profit.


If you are looking to locate your warehouse in the Delaware area, check out the properties that are strategically located along the northeast corridor with convenient access for distribution and available through Harvey Hanna and Associates, a full service commercial real estate development company.